Following are the steps from making an application to holding your event.
The start date for accepting reservations varies depending on the facility. Please check the Terms and Conditions of Use.
Reservations can also be made using the Inquiry Form. Please make mention if you have used the SCC before.
Inquiries can be made by email, the online Inquiry Form, or by phone.
The SCC is a multi-purpose facility where conferences and events can be held at the same time. We can also check the availability of adjacent facilities at the time of reservation.
After also asking you about the purpose of use, etc., we will contact you about the availability of the facilities.
* Please note that the SCC may not be available for use due to block reservations for academic conferences or exams, or due to temporary closures for the maintenance and inspection of facilities and equipment.
Provisional reservations, full reservations
In principle, the limit for provisional reservations is 7 days.Consider whether you would like to keep the reservation, and advise us by email or phone within 7 days.
If the facility you want to use is available, we will proceed with the application form procedures.
An application form will be sent from the SCC by email or post.
Please return by email or post once you have affixed your seal to (signed) the application form.
Transferring the facility use fee (venue fee)
After you have sealed (signed) and returned the application form, you will be sent an invoice for the facility use fee (venue fee).
Venue fees must be paid in advance. Payment is accepted by bank transfer.
Any transfer charges are the responsibility of the customer.
If payment of usage fees is not received by the specified date, the reservation/approval may be cancelled.
Once your application form has been submitted, any changes to dates or facilities will be subject to cancellation charges.
Usage fees are nonrefundable in the event of cancellations for reasons attributable to the customer.
Depending on the facilities being reserved, the facility use fee may be invoiced initially in full or in two instalments.
For information on the process of invoicing fees and charges, refer to the invoicing process in the Terms and Conditions of Use.
Once transfer of the facility use fee has been confirmed, you will be sent written approval for use.
Preliminary meeting and day of the event
About 10 days before your event, a meeting will be held to discuss room layouts, rental equipment, food and beverage arrangements, etc.
Organizers/operators are not permitted to bring food or beverages into the SCC.
Food and beverage arrangements can be made via the SCC. Please contact us at least 7 days before your event.
Please contact us as soon as possible if you wish to change any quantities after your application has been submitted.
For large academic conferences, exhibitions, etc., we will contact you well in advance of the event.
On the day of your event, please come to Information when you arrive and before you leave.
List of fees for equipment and facilities (per time period and per category)
For information on fees for equipment and facilities, please see the link below.
- Fees are inclusive of consumption tax, etc.
- Listed fees are for each time period: Morning, afternoon, night.
Example: If you use equipment for the morning and afternoon periods, the charge will be “fee x 2”
If you use equipment for the full day, the charge will be for three time periods, i.e. “fee x 3”
After the event, transferring the balance of fees
Equipment charges will be invoiced after the event.
In addition to equipment charges, additional room reservations and charges for arranging food, beverages and additional equipment, etc. will also be invoiced after the event.